Everett Community College

EvCC3170P  Suspended Operations Procedure

Policy Contact:  VP Administrative Services
Original Date:

In the event of an emergency situation adversely affecting college operations, public health, or the well being and safety of students, faculty, or staff employees, the President may declare a temporary closure of any or all units of the institution. Emergency situations which might affect such a closure decision include, but are not limited to: severe weather conditions, natural disaster, fire or related hazard, and mechanical or equipment failure.

As a general policy, the College will limit any closure to those operations most directly affected by the emergency so as to preclude disruption to regular teaching and public service programs.

Each Vice President will develop a list of classified staff within his/her assigned units who are required to work when EvCC is closed.  The list must be submitted to the President or designee by November 15th each year.  Classified staff who are required to work will be notified that they are on the required to work list after November 15th each year. Classified staff who are not on the approved required to work list do not report to work when EvCC is closed.

If the emergency occurs outside working hours, employees required to work will be contacted by phone at the telephone number on file. It is the responsibility of each employee to have his/her current telephone number on file in the Office of Human Resources and with his/her supervisor.

Closure Notification

Any temporary closure decision will be declared by the President or his/her designee. Notice is provided to all employees, patrons and students who register via EvCC’s automated notification system.

Register at  http://www.everettcc.edu/emergency/

Closure announcements will also be made to local radio stations and placed on the EvCC website.

Compensation Policies

Administrative / Exempt / Faculty

Administrative, exempt and academic employees who meet their contractual obligations when EvCC is closed will not have their leave balances affected.

Employees who are unable to report because of inclement weather when EvCC is open have the responsibility to call their supervisor/department as soon as possible.

If an employee is unable to come to work due to inclement weather when EvCC is open, the employee must choose from the following options:

• Make-up time is not allowed.
• Admin/Exempt only:  Vacation Leave
• Admin/Exempt/Faculty:   Personal Holiday; Leave Without Pay 

Classified Staff

Only classified staff members who have been approved and are on the required to work list are to report to work.  All classified staff members who are not designated as required to work do not report to work for safety reasons when EvCC is closed.

Employees scheduled and not required to work during an EvCC closure:   No loss in pay for the first day of the closure.  Choose from the following options for the second and any subsequent day.

• Make-up time is not allowed
• Vacation Leave
• Personal Holiday
• Sick leave (up to 3 days/calendar year)
• Accrued Compensatory Time
• Leave Without Pay 
• Employee-requested schedule changes in accordance with the WFSE Collective Bargaining Agreement.

Employees required to work during an EvCC closure are paid at one and one-half (1-1/2) times their regular pay for work performed during the period of suspended operation.  Overtime worked during the closure will be compensated according to Article 8, Overtime, of the WFSE Collective Bargaining Agreement.  Employees required to work who are unable to report to work must notify their supervisor and will choose from the following options:

• Make-up time is not allowed
• Vacation Leave
• Personal Holiday
• Sick leave (up to 3 days/calendar year)
• Accrued Compensatory Time
• Leave Without Pay 
• Employee-requested schedule changes in accordance with the WFSE Collective Bargaining Agreement.

Employees who are unable to report because of inclement weather when EvCC is open, have the responsibility to call their supervisor/department as soon as possible.   If an employee is unable to come to work due to inclement weather when EvCC is open, the employee must choose from the following options:

• Make-up time is not allowed
• Vacation Leave
• Personal Holiday
• Sick leave (up to 3 days/calendar year)
• Accrued Compensatory Time
• Leave Without Pay 
• (Classified only) Employee-requested schedule changes the WFSE Collective Bargaining Agreement.