Exempt Personnel Leaves

Annual Leave

1. Exempt personnel are entitled to annual leave which shall accrue at the rate of 16 hours per calendar month of completed service.
2. New employees hired before the 16th of a month receive credit for the entire month. If hired on the 16th or later, the employee's leave accrual will start on the first of the following month.
3. The employing department shall schedule annual leave at a time most convenient to the work of the department. Insofar as possible, leave will be scheduled in accordance with the wishes of the employee in any amount up to the total of the employee's earned leave credits.
4. Except under unusual circumstances, all annual leave requests should be submitted in writing on the form for leave requests and approved by the appropriate administrator at least one month before the date the leave is to begin.
5. The approved request shall be forwarded by the approving administrator to the Human Resources Office where all leave accrual and use records shall be maintained. The Human Resources Office shall report leave balance on a quarterly basis to all exempt personnel.
6. Annual leave credits may be accumulated to a maximum of thirty (30) working days, except that if an employee's request for leave is deferred by the President, the maximum of thirty (30) days accrual shall be exceeded for each month that the leave is deferred.
7. The employee, upon separation from the College in good standing after six (6) months of continuous employment, shall be allowed annual leave pay to the extent of the employee's accrued annual leave credits as shown by the records of the Human Resources Office.

Sick Leave

1. Administrative Exempt personnel shall accrue eight (8) hours of sick leave per month of completed service. Sick leave will be credited on a prorata basis if you are working less that full time. Paid sick leave may not be used in advance of accrual. Sick leave is accrued the first of the following month. Sick leave shall not accrue during a leave of absence without pay, which exceeds ten working days in any calendar month.
2. Sick leave use shall be reported on the approved form.

• Illness, disability or injury which prevents the performance of the employee's required duties.
• Emergencies caused by serious illness or death in the immediate family (up to five days of bereavement leave may be granted).
• For the purpose of medical, dental or optical appointments.
• Disabilities related to pregnancy shall be treated as any other temporary disability.

Other Leaves

1. Military leave shall be granted the requesting employee to a maximum of fifteen (15) days in the calendar year for active duty in annual field training or otherwise discharging reserve obligations. Such leave shall be in addition to accrued annual vacation leave.
2. Civil duty leave shall be granted the requesting employee to serve on jury duty, as trial witnesses, or to exercise other subpoenaed civil duties. Compensation received for such activities shall not result in financial gain or loss for the employee.
3. Military and civil duty leave shall be reported on the approved form.

Adopted April 1979