Everett Community College

Tuition, Policies and Procedures
Related to Enrollment

Please be aware of EvCC's policies and procedures related to tuition, payment, and other enrollment practices, described below.  You may also check Announcements and the Class Schedule.

See the Catalog for additional policies. Questions? Contact Enrollment Services.

TUITION and FEES
Tuition and fees refer to full general tuition, operating fees, service and activities fees, technology fees, class and lab fees.  Some fees are not refundable.
For a complete list of current and future tuition and fees click here. Note: Fees for self-support classes vary.  Please be sure to check the specific course listings for unique fees.

STATE-SUPPORTED CLASSES: Most of EvCC’s classes are "state-supported." State-supported classes are charged according to the state-regulated tuition rate listed above; lab fees or other specific fees may be charged in addition to tuition. Typically, classes that are state-supported do not specify the tuition cost in the class listing.

SELF-SUPPORT CLASSES:  A number of EvCC classes are "self-support" and do not utilize state funding to cover their instructional costs. Therefore, the tuition schedule above does not apply to self-support classes. The class listing will identify the course as self-support and announce the cost per class.

Students who take a mixture of state-supported and self-support classes should carefully evaluate their total tuition and fees. For example, a resident student taking 12 credits in state-supported classes and 5 credits in a self-support class may be charged $802.60 plus $375 for the self-support class. Alternatively, a student taking 17 credits in state-supported classes may be charged $951.60.

Fees
All students - regardless of the type of courses being taken - may be charged other fees, such as a lab fee and parking fee, depending on their use. Students taking credit courses may be charged a Technology Fee of $3.50 per credit, up to a maximum of $35 per quarter.

When to Pay
By registering, you are taking personal responsibility to pay tuition and/or fees. Non-attendance does not constitute a reason to avoid payment.

STATE-SUPPORT CLASSES: Earlybird registrants must pay their tuition and fees by 4:30pm on the payment deadline day, which is listed in the class schedule and on the calendar.  For registration after that deadline, payment is due within 5 working days or before the first class day of the term, whichever comes first. Once classes begin, payment is due immediately.

SELF-SUPPORT CLASSES: Typically, payment is due at the time of registration. The specific payment deadline is noted in the class listing.

ALL STUDENTS are subject to the following: The College reserves the right to cancel registration for unpaid students, and/or to bill for the tuition and fees due for the registered classes. Returned checks, cancelled credit cards, employer refusal to pay, ineligibility or lateness for financial aid and other reasons for non-payment may result in a direct bill to the student and/or referral to a collection agency.

How to Pay
You may pay in person at the Cashier's Office in Jackson Center. You may send a check to the Cashier's Office; please include your Student Identification number (SID). You may pay by credit card on the web.

Students who wish to postpone their payment pending receipt of financial aid, scholarship, VA or other funds must sign a “HOLD” agreement with the Financial Aid Office prior to the payment deadline. (See below.)

Stretched for cash?  EvCC offers the “20-40 Plan”. Students may make three payments: The first payment of ½ the tuition and fees is due by the normal deadline. The second and third payments are due by the 20th calendar day and the 40th calendar day.  There is a $10 fee for this service.  Students start the process by going to the Cashier's Office, Enrollment Services, or the Financial Aid Office and asking for the “20-40 Plan” form.  This option is not available to students enrolled in self-support classes.

Students receiving funding from an external agency or from financial aid should read “Is Someone Else Paying Your Tuition”, below. 

Is Someone Else Paying Your Tuition?
If you are depending upon an employer, agency, financial aid, or other third-party to pay your tuition bill at EvCC, please read this carefully.

• After registration you must go immediately to the Cashier’s Office, located in the Jackson Center. The Cashier’s Office is the only office that can manage your student account to show payment from another source, so that your classes are not dropped prior to the quarter due to non-payment. With few exceptions, we must receive a payment voucher from your employer or agency by the payment deadline. You are responsible for submitting that voucher to us. It must be submitted immediately after registration. Generally, this means that you must gain eligibility well in advance of registration so that the voucher can be generated in time.
  
• Many students have their tuition and fees paid fully or partially by Sponsored (Agency or Employer) Funding, such as DVR, L&I,  Boeing, Workforce Training, etc:  You must contact your sponsor, agency or the College's Workforce Office for written payment authorization, and submit that authorization to our Cashier's Office  before the deadline to pay, otherwise your registration will be cancelled.  It is your responsibility to comply with your sponsor's eligibility requirements.  If a multiple quarter authorization is on file, you need to contact the Cashier's Office after registering each quarter to have your tuition and fees processed.  The College views the employer or agency's authorization as a promise to pay, despite your attendance status or subsequent eligibility.  In some cases, you may become responsible for payment if your sponsor invalidates an authorization, or if you fail to submit a proper authorization.  It is wise to be in direct contact with EvCC's Cashier's Office and your sponsor. Do not assume your sponsor knows your registration status.
  
• Special Note for Business or Agency Sponsors:
  If you are prepared to fully or partially pay someone's tuition and fees, you must provide to the student or to the College a written authorization (voucher) of your promise to pay.  This must be submitted by the payment deadline, and we regard it as the student's responsibility to assure that it is submitted in a timely manner. For clarification of our processes, please contact our Cashier's Office, 425-388-9014.  In some cases of business and industry training presented by our Applied Technology and Training Center or by Continuing Education, sponsors must make contractual payment arrangements with the staff of those programs. In some cases, employers are prepared to reimburse tuition costs to employees who successfully complete classes.  This requires that the student pay his/her own tuition, and submit a grade report (transcript) to the employer.  See Transcripts. 
  
• Trade Act Students: You must see Linda Baca in Enrollment Services or Amanda Rojas in Workforce Training with your initial application, in order to complete an Independent Training Plan (CT-3 Form), cost estimate, etc. - a copy of which is sent to our Cashier’s Office. Immediately after registration you must go to the Cashier’s Office and identify yourself as a Trade Act student so that your student account is properly created. Your Trade Act Counselor must forward final payment authorization to the Cashier’s Office no later than September 6, 4pm. Please stay in contact with your Trade Act Counselor and the Cashier’s Office to assure that your account is paid. If the Trade Act fails to cover your tuition, you are responsible for payment. In most cases, this process needs to be repeated with the Cashier each quarter in order to assure that your payment status is accurate. When in doubt about payment status, contact the Cashier’s Office at 425-388-9224.
  
• Financial Aid, Veterans’ and Scholarship students: In most cases, the Financial Aid Office is able to use your financial aid to cover your tuition. However, you MUST coordinate this with the Financial Aid Office in advance of the payment deadline and sign a request to have your student account put on HOLD if your financial aid is not yet ready. Please do not assume automatic payment.  *If you have applied for financial aid in advance, and if you have received an award letter, your letter describes how much of your award will be paid toward tuition; if you only receive a partial award, then you must pay the remainder of the tuition yourself by the deadline.  If you have not received your award letter by the date your tuition is due, you may contact the Financial Aid Office to see if you qualify to have your tuition payment delayed and you must sign a HOLD form in the Financial Aid Office agreeing to pay if the award is not approved.  In order to qualify for a HOLD, your financial aid file must have been completed by the established priority deadlines. The Financial Aid Office will then make a preliminary estimate of your eligibility to determine whether your tuition payment can be covered by financial aid.  If you become ineligible for financial aid, you are responsible to pay your tuition and fees.
  
• Parents:  If you wish to pay the tuition and fees for your son or daughter, you must know their student ID and PIN number, and you must bring a copy of their class schedule (with amount owing) in order to conduct a transaction with the Cashier's Office.

Refunds/Drops/Withdrawals
To drop a class, students must submit an official "drop" form in person to Enrollment Services.  In some cases, a drop can be done through the online registration system up to 4:30 pm on the fifth day of the quarter; it is not wise to wait until the last minute to do that.  Students who drop one or more classes through the online registration system should re-enter their record after a few minutes to determine if, indeed, their drop transaction has been completed. Call 425-388-9208 or 425-388-9210 or 425-388-9357 to resolve questions about dropping a class.  For most classes, drops/withdrawals after the 5th day of the term must be handled in person in Enrollment Services.

Refund deadlines vary, depending on the type of class, and the date of the drop or withdrawal.

FOR STATE-SUPPORTED CLASSES, the refund deadlines are stated in the class schedule. Usually, but not always, classes have a 100% refund during the first 5 days of the quarter, and a 50% refund until the 20th calendar day of the quarter. Courses that have unusual start and end dates will have different deadlines.

FOR SELF-SUPPORT CLASSES, refund deadlines vary, and are stated in the class description.

All students are subject to the following: A refund is considered only when a student officially drops or withdraws from a class or from the College. The date of such action is noted if it is done via the online web registration system, or in person in Jackson Center or with Continuing Education. All drop transactions must be completed by the close of business (4:30pm) on the deadline day.  A refund, if due, is mailed to the student’s address on file or credited back to the credit card or agency. Refunds can take up to five weeks to process. Refunds for under $10 will only be processed with a written request from the student.

Refunds for students who are receiving financial aid may also be calculated in accordance with state/federal rules. These formulas are published in the Financial Aid procedures manual. Financial Aid students should note that early departure could trigger a request for repayment of their aid funds.

Please Note: Failure to attend does not constitute a reason for a refund.  An official withdrawal must occur prior to a refund deadline to be eligible for a refund. To qualify for a refund, students must formally drop classes through the Enrollment Services Office by the specified deadline.  See the class schedule or calendar for deadlines for each quarter.
   Don’t assume your instructor will drop you
   Don’t assume Financial Aid will drop you.
   Don’t assume an advisor will drop you.
   If you drop a class through the online system, doublecheck your status after a few minutes to assure that the transaction was accepted.

An appeal for a refund policy exception must be made in writing to Enrollment Services with the quarter for which the refund is desired; refunds are only considered for etreme medical emergency or a call to active duty military service.


Tuition Reduction Programs
For state-supported classes, several types of students may be eligible for tuition reduction, also known as a "waiver".

Senior Citizens, age 60 or older, may audit one or two classes, at a 75% discount, on a space available basis, beginning the 6th day of the term. Registration information is available from the Enrollment Services Office. Registration prior to the 6th day causes disqualification.

State employees and teachers in the K-12 public schools may contact EvCC’s Human Resources Office to seek eligibility for registration, at a 75% discount, on a space-available basis, beginning the 6th day of the term. Registration prior to the 6th day causes disqualification.

Certain non-residents may be eligible for a discount on the non-resident tuition. For example: 1) US Citizens and Permanent Residents, 2) Refugees. Contact Enrollment Services for eligibility criteria.

Military veterans, current members of the National Guard, and some dependents of deceased or permanently disabled veterans may be eligible for a tuition discount. Contact the EvCC Veterans' Coordinator, Parks Student Union, Third Floor, 425.388.9277 for certification. An approved certification card must be submitted at the time of registration.

Active-duty military and dependents, and dependants of National Guard members, may be eligible for resident tuition if they are otherwise classified as non-residents. A copy of active duty orders and dependent card (or other verification) is required at the time of registration.

Typically, tuition reduction programs do not apply to self-support classes. All lab fees, special fees, books and supplies must be paid. For information about other tuition reduction programs, contact Enrollment Services.

Residency for Tuition Purposes
For tuition purposes, students eligible for resident tuition rates are defined as follows:

• Financially independent students who have been domiciled in the State of Washington for at least the past twelve months, and who are not in the state primarily for educational purposes, and who are not claimed as a dependent for tax purposes by a parent or guardian outside of Washington, or receiving funds from another agency which requires residence in another state. OR
• Dependents of parents or legal guardians who are domiciled residents of the State of Washington. OR
• Active military personnel stationed in Washington State and their spouses and dependents. Active duty military personnel will be asked to submit qualifying identification in order to qualify for the special resident rate. OR
• Active members of the Washington National Guard and their spouses or dependents who live in Washington. Active duty military personnel will be asked to submit qualifying identification in order to qualify for the special resident rate. OR
• Members of selected regional tribes. OR
• Persons who resided in Washington State for three full years immediately prior to receiving a high school diploma and completed the full senior year at a Washington high school or who completed the equivalent of a high school diploma and resided in Washington State for the three years immediately before receiving the equivalent of the diploma, and continuously resided in Washington since earning the high school diploma or its equivalent. Contact Linda Baca in Enrollment Services to determine eligibility for this resident tuition status.

All other students are considered to be non-residents for tuition-paying purposes. Special Note: US citizens and permanent residents who have not yet gained residency in Washington State may be eligible for a partial tuition reduction. Contact Enrollment Services for more information.

Any current non-resident student who wishes to be reclassified as a resident student must complete a Residency Questionnaire for determination of eligibility. Applications for reclassification in the current quarter must be submitted to the Enrollment Services Office before the 30th calendar day of the quarter. If the College discovers an error in the student’s residency status during the quarter, the Vice President for Enrollment Management will determine whether or not additional tuition and fees are due. For additional information about residency status, click here.

Fines and Debts
The College may block registration and/or withhold services until all outstanding fines and debts are resolved, including unpaid tuition, library fines, parking fines, etc. Student accounts should be cleared at least 24 hours prior to registration. Outstanding debts are eventually referred to a collections agency, thus increasing the amount of the debt.

First Week Attendance Required
During the first week of the quarter, it is important that students attend all classes in which they are registered. In those courses that have an established waiting list, a student who does not attend by the beginning of the second class meeting in the quarter and who has not made prior arrangements with the course instructor, may be dropped from the class at the beginning of the second class meeting at the discretion of the instructor. If a student does not notify the instructor or the division office of his/her absence, that student may be withdrawn from class. The College does not always, however, withdraw the student for non-attendance. A student who is not withdrawn by the College or does not officially withdraw himself/herself may be issued a failing grade by the course instructor based on non-attendance.

Appeals
A student may appeal a decision regarding an enrollment policy by sending a written request directly to Enrollment Services.  An appeal for a refund policy exception must be made in writing to Enrollment Services with the quarter for which the refund is desired; refunds are only considered for etreme medical emergency or a call to active duty military service.
Appeals regarding an instructor decision must first be directed to the instructor or the Division Dean.  Call 425-388-9215 for more information. Appeals regarding student behavioral disciplinary action must be directed to the Vice President for Student Services,  Call 425-388-9588 for more information. Procedures related to academic or behavioral grievances follow processes outlined in the Student Rights and Responsibilities Handbook.