Everett Community College

Tuition & Fees

By registering, you are taking personal responsibility to pay tuition and/or fees. All students - regardless of the type of courses being taken - may be charged fees. The College may block registration and/or withhold services until all outstanding fines and debts are resolved; including: unpaid tuition, library fines, parking fines, etc. Student accounts should be cleared at least 24 hours prior to registration. Outstanding debts are eventually referred to a collections agency; you will be responsible for collection fees, court fees, and attorney fees if you are sent to collections. Tuition is due within 5 business days from the date of registration or by 4:30 p.m. on the last business day before the start of the quarter, whichever comes first.

Tuition Topics

Payment Options

Make sure you have your Student Identification number (SID).

• In person at the Cashier's Office in the Parks Student Union
• Send a check to the Cashier's Office
• Pay by credit card on the web
  • Discover card or debit cards not accepted
  • You must have a "V" code
• Deferred Payment - "20-40 Plan"
  • first payment of ½ the tuition and fees is due by the normal deadline
  • second payment is due by the 20th calendar day
  • third payment is due by the 40th calendar day
  • there is a $10 fee for this service
• Certain Self-Support Programs are not eligible for the 20-40 Deferred Payment Plan those programs include:
  • Medical Transcription
  • Medical Billling and Coding
  • Fire Science
  • EMT (Emergency Medical Technician)
• If you have questions, please contact the Cashiers for more information

Tuition Payment Warnings

• Payment deadlines vary - know the important dates
• Non-attendance does not constitute a reason to avoid payment
• The College reserves the right to cancel registration for unpaid students
• Non-payment may result in a direct bill to the student
• Work closely with your employer
• Stay connected with Financial Aid
• Outstanding debt is referred to a collection agency
• Registration may be blocked until payment is made

Tuition Holds

To postpone payment pending receipt of financial aid, scholarship, VA or other funds you must:

• sign a "HOLD" agreement with Financial Aid
• have the hold in place prior to the payment deadline

Third Party Tuition Payment

If your tuition is contingent upon an employer or agency to pay your tuition bill at EvCC, please read this carefully.

With few exceptions, we must receive a payment voucher from your employer or agency by the payment deadline. You are responsible for submitting that voucher to the Cashier's Office. Vouchers must be submitted immediately after registration. Generally, this means that you must secure your eligibility at least a few weeks in advance of registration so that the voucher can be generated in time.

Sponsored (Agency or Employer) Funding

Some examples of this include L&I (Labor & Industries), Boeing, GET (Guaranteed Education Tuition fund, which parents pre-pay into), Trade Act, DVR (Division of Vocational Rehabilitation), military, etc. You must contact your sponsor or agency for written payment authorization, and submit that authorization to the Sponsored Student Account represenatative before the deadline to pay, otherwise your registration will be cancelled. It is your responsibility to comply with your sponsor's eligibility requirements. If a multiple quarter authorization is on file, you need to contact the Cashier's Office after registering each quarter to have your tuition and fees processed. The College views the employer or agency's authorization as a promise to pay, despite your attendance status or subsequent eligibility. You may become responsible for payment if your sponsor invalidates an authorization, or if you fail to submit a proper authorization. It is strongly advised to be in direct contact with EvCC's Cashier's Office and your sponsor. Do not assume your sponsor knows your registration status.

Special Note for Business or Agency Sponsors

If you are prepared to fully or partially pay someone's tuition and fees, you must provide to the student or to the College a written authorization (voucher) of your promise to pay. This must be submitted by the payment deadline, and we regard it as the student's responsibility to insure that it is submitted in a timely manner. For clarification of our processes, please contact the Sponsored Student Account Representative. In the instances of business and industry training presented by our Corporate & Continuing Education Center, sponsors must make contractual payment arrangements with the staff of those programs. In some cases, employers are prepared to reimburse tuition costs to employees who successfully complete classes. This requires that the student pay his/her own tuition, and submit a grade report (transcript) to the employer.

Trade Act Students

You must see Debra Gulliford in the Worker Retraining Office located in the Parks Student Union, Room 306B with your initial application, in order to complete an Independent Training Plan (CT-3 Form), cost estimate, etc. - a copy of which is sent to our Sponsored Student Account representative. Immediately after registration you must go to the Cashier's Office and identify yourself as a Trade Act student so that your student account is properly credited. Your Trade Act Counselor must forward final payment authorization to the Sponsored Student Account representative by the tuition payment deadline. Please stay in contact with your Trade Act Counselor and the Sponsored Stduent Account representative to assure that your account is paid. If the Trade Act fails to cover your tuition, you are responsible for payment. In most cases, this process needs to be repeated with the Cashier each quarter in order to assure that your payment status is accurate. When in doubt about payment status, contact the Sponsored Student Account representative.

Financial Aid, Veterans' and Scholarship students

In most cases, the Financial Aid Office is able to use your financial aid to cover your tuition. However, you MUST coordinate this with the Financial Aid Office in advance of the payment deadline and sign a request to have your student account put on HOLD if your financial aid is not yet ready. Please do not assume automatic payment. *If you have applied for financial aid in advance, and if you have received an award letter, your letter describes how much of your award will be paid toward tuition; if you only receive a partial award, then you must pay the remainder of the tuition yourself by the deadline. If you have not received your award letter by the date your tuition is due, you may contact the Financial Aid Office to see if you qualify to have your tuition payment delayed and you must sign a HOLD form in the Financial Aid Office agreeing to pay if the award is not approved. In order to qualify for a HOLD, your financial aid file must have been completed by the established priority deadlines. The Financial Aid Office will then make a preliminary estimate of your eligibility to determine whether your tuition payment can be covered by financial aid. If you become ineligible for financial aid, you are responsible to pay your tuition and fees.

Parents

If you wish to pay the tuition and fees for your son or daughter, you must know their student ID and PIN number, and you must bring a copy of their class schedule (with amount owing) in order to conduct a transaction with the Cashier's Office.

Tuition Reduction Programs

For state-supported classes, several types of students may be eligible for tuition reduction, also known as a "waiver".

EvCC is happy to offer a tuition waiver to Senior Citizens, age 60 or over. This program is designed for senior citizens who meet our residency requirement for state tuition, and who wish to audit one or two courses on a space available basis. Registration in the course(s) may be submitted beginning the 6th day of the quarter (or the equivalent for a class with a non-standard start date). Registration in the course earlier than that results in disqualification for the waiver. Effective Spring 2012, students pay $5.00 for the class(es), plus 100% of any fees attached to the class(es). The student is responsible to pay such fees as the Campus Enhancement Fee, Technology Fee, lab fees, art supplies, parking fees, and any other class or campus fees assigned to the course. This tuition waiver is not available for correspondence, portfolio development, community service, self-support, special project courses, or for courses where the instructor may expect to receive additional pay or the College is paying special fees to support the class. See Enrollment Services for further information.

State employees and teachers in the K-12 public schools may contact EvCC's Human Resources Office to seek eligibility for registration, at a 75% discount, on a space-available basis, beginning the 6th day of the term. Registration prior to the 6th day causes disqualification.

Certain non-residents may be eligible for a discount on the non-resident tuition. For example, US Citizens and Permanent Residents who have not lived in Washington for the full 12 months required for the low resident tuition may submit an application for tuition reduction. Applicants for this reduction must present a passport or birth certificate or valid permanent residence card in person in the Enrollment Services Office for consideration.

Refugees may be eligible for a tuition reduction. Contact Enrollment Services for eligibility criteria.

Military veterans, current members of the National Guard, and some dependents of deceased or permanently disabled veterans may be eligible for a tuition discount. Contact the EvCC Veterans' Coordinator, Parks Student Union, Third Floor, 425.388.9587 for certification. An approved certification card must be submitted at the time of registration.

Active-duty military and dependents, and dependants of National Guard members, may be eligible for resident tuition if they are otherwise classified as non-residents. A copy of active duty orders and dependent card (or other verification) is required at the time of registration.

Typically, tuition reduction programs do not apply to self-support classes. All lab fees, special fees, books and supplies must be paid. For information about other tuition reduction programs, contact Enrollment Services.

Residency for Tuition Purposes

For tuition purposes, students eligible for resident tuition rates are defined as follows:

Financially independent students who have been domiciled in the State of Washington for at least the past twelve months, and who are not in the state primarily for educational purposes, and who are not claimed as a dependent for tax purposes by a parent or guardian outside of Washington, OR

• Receiving funds from another agency which requires residence in another state. OR
• Dependents of parents or legal guardians who are domiciled residents of the State of Washington. OR
• Active military personnel stationed in Washington State and their spouses and dependents. Active duty military personnel will be asked to submit qualifying identification in order to qualify for the special resident rate. OR
• Active members of the Washington National Guard and their spouses or dependents who live in Washington. Active duty military personnel will be asked to submit qualifying identification in order to qualify for the special resident rate. OR
• Members of selected regional tribes. OR
• Persons who resided in Washington State for three full years immediately prior to receiving a high school diploma and completed the full senior year at a Washington high school or who completed the equivalent of a high school diploma and resided in Washington State for the three years immediately before receiving the equivalent of the diploma, and continuously resided in Washington since earning the high school diploma or its equivalent.

Contact Elsa Haag in Enrollment Services to determine eligibility for this resident tuition status.

All other students are considered to be non-residents for tuition-paying purposes. Special Note: US citizens and permanent residents who have not yet gained residency in Washington State may be eligible for a partial tuition reduction. Contact Enrollment Services for more information.

Any current non-resident student who wishes to be reclassified as a resident student must complete a Residency Questionnaire for determination of eligibility. Applications for reclassification in the current quarter must be submitted to the Enrollment Services Office before the 30th calendar day of the quarter. If the College discovers an error in the student's residency status during the quarter, the Dean of Enrollment Services and Student Financial Services will determine whether or not additional tuition and fees are due. View additional information about residency status.

Refunds

Refund deadlines vary, depending on the type of class, and the date of the drop or withdrawal. If you drop a class through the online system, double-check your status after a few minutes to assure that the transaction was accepted.

All students are subject to the following: A refund is considered only when a student officially drops or withdraws from a class or from the College. The date of such action is noted if it is done via the online web registration system, or in person in Jackson Center or with Continuing Education. All drop transactions must be completed by the close of business (4:30pm) on the deadline day. A refund, if due, is mailed to the student's address on file or credited back to the credit card or agency. Refunds can take up to five weeks to process. Refunds for under $10 will only be processed with a written request from the student.

Refunds for students who are receiving financial aid may also be calculated in accordance with state/federal rules. These formulas are published in the Financial Aid procedures manual. Financial Aid students should note that early departure could trigger a request for repayment of their aid funds.

Please Note: Failure to attend does not constitute a reason for a refund. An official withdrawal must occur prior to a refund deadline to be eligible for a refund. To qualify for a refund, students must formally drop classes through the Enrollment Services Office by the specified deadline. See the class schedule or calendar for deadlines for each quarter.

For State-Support Classes, the refund deadlines are stated in the class schedule. Usually, but not always, classes have a 100% refund during the first 5 days of the quarter, and a 50% refund until the 20th calendar day of the quarter. Courses that have unusual start and end dates will have different deadlines.

For Self-Support Classes, refund deadlines vary, and are stated in the class description.

• Don't assume Enrollment Services will drop you.
• Don't assume your instructor will drop you
• Don't assume Financial Aid will drop you.
• Don't assume an advisor will drop you.

Refund Appeals

An appeal for a refund policy exception must be made in writing to Enrollment Services with the quarter for which the refund is desired; refunds are only considered for extreme medical emergency or a call to active duty military service.

Classes by State Funding Support

• State-Support Classes: Most of EvCC's classes are "state-supported" and charge according to the state-regulated tuition rates; lab fees or other specific fees may be charged in addition to tuition. Typically, classes that are state-supported do not specify the tuition cost in the class listing.
• Self-Support Classes: Do not utilize state funding to cover their instructional costs. Therefore, the state tuition schedule does not apply. The class schedule will identify self-support courses and their costs.

Please Note: Both State Supported and Self Supported classes have Instructors. The difference is how the class is funded. Students who take a mixture of state-supported and self-support classes should carefully evaluate their total tuition and fees. For example, a resident student taking 12 credits in state-supported classes and 5 credits in a self-support class may be charged $940.00 plus $405.00 for the self-support class. Alternatively, a student taking 17 credits in state-supported classes may be charged $1,115.00.