Suggested Changes

Information Technology Department

  • Security and Compliance
    • The need for a flexible, fully-trained, and strong cyber-security and forensic team is becoming more evident. In the next few years, additional resources for IT staff and software should be budgeted.
    • PCI compliance is becoming increasingly the responsibility of the institution. Additional funds for staffing may be needed to adhere to compliance and perform audits. This would be the college's accounting offices and IT.
    • Software compliance and the fines that come with non-compliance are increasing. IT staff and compliance software are becoming more prevalent in state institutions.
  • IT Resources and Replacement
    • IT network hardware, server hardware, and software resources need to be on a regular replacement and refresh plan.
    • With the college growth (new buildings, additional staff, increase in technology purchases), IT is in need of additional staff to effectively support the current population and project needs. New campus initiatives are based in technology or data driven. Due to this, IT is taking on more large-scale support, which will also need additional staff
  • ctcLink
    • To support the increase in project management, training, and stabilization needs, 3-4 staff FTE's must be in hired in the coming year.
    • Subscription costs for ctcLink have increased and we project that they will continue to increase.
    • SBCTC is projecting that the colleges will need to budget for overtime costs as their staff are trained and will need to deal with issues and bugs with the system when EvCC goes live under the new software.

Media Services

  • Integration of technology into the delivery of instruction is pervasive and media services must provide and maintain a high standard of equipment in all classrooms. Increasing funding will be needed to support the following:
    • Faculty access to and experimentation with the use of established and emerging technologies, including tablets, cameras, microphones, and virtual reality equipment.
    • Establishment of an equipment replacement budget to update classroom equipment used by faculty, including the instructional station which includes a computer and projection. A 5-year replacement cycle is ideal
    • Provision of equipment and assistance to students who are creating content and presentations as part of coursework with such things as digital capture and editing systems.
    • Support of mobile device use as faculty and students increasingly rely on tablets, phones, and other technologies
    • The College should provide a designated space and necessary equipment (such as cameras, editing equipment, and printers) and assistance for student use to complete course assignments.  Some Technology Enhancement Fee funding may be available, but operating budget funds will also be necessary.
  • Instructor Work Stations
    • The Media Services budget should include funds for a 5-year replacement cycle for the equipment in instructor classroom work stations.
  • New Technologies
    • The Media Services budget should include funds to purchase new technologies as pedagogy changes.  New technology may include devices (such as tablets) to create more instructor mobility in the classroom, cameras, microphones, virtual reality equipment, and similar equipment.
  • Production Space
    • The college should provide a designated space and necessary equipment (such as cameras, editing equipment, and printers) and assistance for student use to complete course assignments.  Some Technology Enhancement Fee funding may be available, but operating budget funds will also be necessary.  If not created before the construction of the new Library Media Center, this student-use space and equipment should be incorporated into the plans for that facility.

Library

Moving forward, it will be essential for fiscal planning to address increased staffing to support substantial growth of information literacy instruction on campus. Additionally, library hours and services must be re-evaluated to respond to the needs of students living on campus as well as establishment of full library services to programs in East County and other instructional centers.
The replacement of the library facility remains a focal point for long range planning with immediate implications and ramifications. The current library is of insufficient size to meet student needs for study space, computer use and instructional programming. The design for a new learning resource center would include the library, media services, tutoring, the writing center, and eLearning. The new location for the library building, whether on the east or west side of Broadway, should prompt a thorough review of the services offered by each of the departments that will be housed in the new structure. Many services are not tethered to a physical building. Finding and funding opportunities for remote and satellite services can increase accessibility for students and overcome the potential challenge of distance. Future plans should evaluate the relationship between space and services, with a recognition of the portability of many current resources (both human and digital).

  • Primo OneSearch
    • The Primo One Search system must continue to be funded as part of the operating budget.
  • Collection
    • Despite the trend toward increased use of digital materials, the Library Media Center budget should continue consistent funding at the current level for non-digital versions of books and periodicals.
  • Remote Sites
    • The Monroe campus, and perhaps other sites, will need onsite library/Media Services materials, equipment, and staffing in the future.
  • College 101
    • In the future, more students may be required to take College 101 and/or the number of credits for College 101 may be increased.  In either case, additional Librarians will be needed to teach the information literacy portions of those classes and additional funding will be needed to support that increased staffing.
  • Student Use Space
    • The new Library Media Center, scheduled for construction within the next few years, should contain a larger study space for students (including a larger number of desks, computers, and group study rooms) based on increased enrollment and increased use of the library by students.  Moreover, the new Library Media Center should have space for the Media Services department, the eLearning department, the Tutoring Center, and the Writing Center.
    • The college should expand weekend library hours, including adding Sunday hours, to accommodate students who live in dormitories.  This will require increased funding for Library Media Center staff.

eLearning

Future funding models may shift, with the state ending direct funding for certain services, such as Panopto and Zoom. The rates for student technology fees and the expenditure of those funds should be reviewed regularly and adjusted as warranted based on need, industry trends, and peer institution norms.

  • Canvas
    • The eLearning operating budget and student fees should keep pace with increased costs associated with new accessibility tools, future upgrades to Canvas, or adoption of another learning management system when the Canvas license ends.

Information Technology Landing Page
LRFP Landing Page