Federal Return of Title IV Funds Policy (R2T4)

Federal Return of Title IV Funds Policy (R2T4)

If a student withdraws from Everett Community College (EvCC), either officially or unofficially, the school, the student, or both maybe required to return some of all of the federal and state funds awarded to the student for that period of enrollment.

  • Official Withdrawal - when a student contacts the office of admissions at EvCC and requests to withdraw from all of their classes in any given quarter of attendance or drops classes on line.
     
  • Unofficial Withdrawal - when the student ceased attending classes and did not begin the official withdrawal process or provide notification of their intent to withdraw. The date that EvCC determined that the student withdrew would be the date the school became aware that the student ceased attendance. In most unofficial withdrawal cases, students will receive all F’s at the end of the quarter and the last date of attendance will be the date the instructor will provide to the Registrar’s office. If an instructor does not enter a date or there are conflicting dates, the financial aid office will contact instructors to determine the last date of attendance from each instructor and will use the latest date provided as the last date for R2T4 purposes. For online classes the last date of attendance would be determined by the student’s last login date.
     
  • Leave of Absence - EvCC does not offer students leaves of absences. If a student needs to miss their class(es) for an extended period of time they are encouraged to either take an Incomplete grade or withdraw for the quarter. If the student chooses to take an Incomplete grade, they will need to sign a contract for completion with their instructor(s), failure to complete the contract will result in the student receiving an F in that class. If the student chooses to withdraw or the student does not complete the class, they would go through the withdrawal process and could be subject to the return of Title IV aid that is laid out in this policy. If a recipient of Title IV funds withdraws from a school after beginning attendance, the amount of Title IV funds earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less that the amount the student earned, and for which the student is otherwise eligible, they are eligible to receive a Post-withdrawal disbursement of the aid that was not received.
     
  • Post withdrawal disbursements must be made to the student within 30 days of the determination. Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine how much federal funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the federal funds and no return is required. Returns must be made no later than 45 days after the date of the withdrawal determination.

Federal Return of Title IV Funds Policy (R2T4). EvCC is required to complete a federal calculation to determine if an adjustment should be made to the student’s Title IV aid. Federal calculations assume that a student earns federal financial aid awards directly in proportion to the number of days of the term the student attends. The portion of federal grants and loans a student is entitled to receive is calculated on a percentage basis by comparing the total number of days in the term to the number of days completed before the student withdrew. Once the percentage is found it is applied to the amount of federal aid the student received in conjunction to the charges the student incurred during that quarter. For students who are required to return Title IV aid in addition to the portion of aid the school is required to return, there is a 50% protection allowance on unearned Title IV student funds.

EvCC utilizes the Return of Title IV Funds on the Web tool on FAA Access to CPS Online to determine the amount of money that will need to be returned. A copy of this worksheet calculation is kept in the student’s file. Priority of financial aid fund reimbursement for Return of Title IV Funds is as follows:

  1. DirectUnsubsidized Stafford Loans
  2. Direct Subsidized Stafford Loans
  3. Direct PLUS Loans
  4. Federal Pell Grant
  5. Federal Supplemental Educational Opportunity Grant (FSEOG)

State funds are calculated using Washington State Need Grant Repayment Policy requirements as set forth by the Washington Student Achievement Council. If a student attends class at least 1 day they are considered to have earned the funds and are subject to cancelation of aid. There are no post-withdrawal disbursements offered for state aid recipients.

Students are notified and billed through the business office of any debts owed, if the student is eligible for a post withdrawal disbursement the financial aid office notifies the student and the funds will be sent through the Cashier's Office.