LEAN at EvCC

What is Lean?

It is primarily a process improvement tool. Lean is a systematic approach to identifying and eliminating waste by lining up the value creating work tasks in the best sequence, then conducting these without interruptions only when the customer requests them just in time, simply, Lean means creating more value for "customers" with less wasted time and energy.

Lean Training Event at EvCC

Everett Community College will be hosting a Lean Training Event August 4th-7th, 2014. Register now via the link above to reserve your spot!

Interested in being a Facilitator? 

This page explains what a Facilitator Training Event entails, contains links to each event by date, and is a resource for any information related to Lean Facilitator Training Events.

Interested in using a facilitator to streamline your departments' processes? 

How has Lean affected EvCC?

EvCC began its formal LEAN process work in February 2011. Since that time, ten EvCC employees have been trained as LEAN process improvement facilitators. EvCC’s LEAN process is particular to higher education, adapted from the LEAN manufacturing framework.

EvCC shares its success in LEAN with the community and technical college system by opening facilitator trainings to other colleges. So far, 52 CTC employees have been trained as facilitators, taking their skills in process improvement back to eight different colleges.

The next facilitator training is June 16-21, 2014 at EvCC. The next facilitator follow-up training is at Green River CC in July 2014. Bellevue College is also planning additional LEAN trainings this summer. Below is a timeline of the LEAN process improvement events on the EvCC campus.

1. Financial Aid: February 22nd-25th, 2011
Results: Among other improvements, reduced the FA student file handoff process from 24 steps to 11 steps.

2. Enrollment process: June 18-21, 2011
Results: Analyzed the time required from ‘decision to attend’ to ‘ready to sign up for class’; reduced delays in processing applications from more than 48 hours to less than 24 hours; reduced the foot traffic in enrollment services by moving students to online information and use of the information desk separate from enrollment services.

3. Mailroom/Receiving process: August 1-4, 2011
Results: Redesign of work space to promote cross training and coverage; changed to vendor-sourced printing; improved mail process.

4. Accounts Payable process: July 30-August 2, 2012
Results: Shorter turnaround time from when invoice is received in AP and payment made; reduced late payments.

5. Purchasing process: July 30-Aug 2, 2012
Results: Published process guide for users; improved communication process; expanded use of digital purchasing system.

6. Grant implementation process: Sept 9-12, 2013
Results: Defined implementation lead's standard process from award notice to project operations; determined process flow with who is responsible for what tasks resulting in a non-hire grant implementation timeline improved 13%-22% and a grant hire implementation timeline improved 40%-57%.

7. Nursing Application process (paper to digital): In process
Results expected: Define current paper application process, isolate necessary elements, and work with IT to establish an online application process.

8. Veteran services process: In progress
Results expected: Quantify all the processes that the Veterans’ office currently uses; measure touch points as baseline data for future Kaizen work.

9. HR/ Payroll process: In progress
Results expected: Improve process for making payroll changes; increase accuracy; eliminate redundant, unnecessary paper use, copying and scanning; decreased need for hand checks and other post-pay adjustments

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